---
title: "Mastering Mail Merge for Personalized Emails"
description: "Send group emails as a one off to your prospects"
url: https://hckacqqlv.gleap.help/en/articles/8076566-mastering-mail-merge-for-personalized-emails
collection: "Emails"
updated: 2025-08-07
language: en
---

# Mastering Mail Merge for Personalized Emails

Send group emails as a one off to your prospects

Send out emails to your prospects that are separate from Cadence Emails

## **How Does Mail Merge Help?**

Send out personalized emails to a group of prospects as one-off emails without any link-ups to your active cadences.

## **How do I initiate a mail merge in my Klenty account?**

Upon heading to the main prospects page, you'll have a plan to send out emails to a list of prospects that are part of a list or are part of a tag. You can choose those prospects of your choice by accessing the check box and then, select the add to cadence drop-down to view options such as:

-   Resume cadence
    
-   Create task
    
-   **Mail merge**
    
-   Schedule call
    

![](https://staticfiles.gleap.io/helpcenter/6863c6c57b99da5e060a1cb6/20250807102532_8276.png)

## **How do I personalize my email after selecting the mail merge option?**

An email compose section pops up upon selecting the option Mail Merge just like how you get to add email content for your cadences.

You'll be able to add:

-   Email template from your saved collection or draft a new content
    
-   Usage of placeholders on the subject line as well as email body
    
-   Add Images
    
-   Add Links
    
-   Choose font size and style
    
-   Signature
    
-   Add Unsubscribe Link
    

These are all just a few listed options, you get to add more as how you have options while creating an email template in your cadence.

![](https://staticfiles.gleap.io/helpcenter/6863c6c57b99da5e060a1cb6/20250807102532_8190.png)

Upon finalising the email content, you'll need to select the option **Preview and Send** where; you get to preview your prospects and their emails to understand if these emails are generated according to your personalization.

Once decided, you can either click on the **Send Now** option or you can schedule the emails later by selecting the option **Send Later.**  
​

![](https://staticfiles.gleap.io/helpcenter/6863c6c57b99da5e060a1cb6/20250807102532_2690.png)

## How Can I verify the source of these emails?

Once the emails are finalised and scheduled, you get to verify these emails in the Outbox section under the following tabs as **One-Off Mail**:

-   **Today** - Scheduled to send now
    
-   **Upcoming** - Scheduled for later
    

![](https://staticfiles.gleap.io/helpcenter/6863c6c57b99da5e060a1cb6/20250807102532_1997.png)

When you have multiple emails queued up which includes cadence emails as well, you get to filtarize the emails by source as - **One-Off Mail**

![](https://staticfiles.gleap.io/helpcenter/6863c6c57b99da5e060a1cb6/20250807102532_7329.png)

## Need help?

Please drop an email to [support@klenty.com](mailto:support@klenty.com) for immediate assistance.